OFFICE OF THE CITY CLERK
Under direction, the class is managerial in nature and accountable for senior manager level functions; positions allocated to this class are characterized as having a broad scope of management responsibilities, and performs related duties as required.
NUMBER OF VACANCIES: 1
- Advises management on legal issues related to departmental operations as they are affected by local, state, or federal laws, statutes, or contracts
- Researches legal requirements as they pertain to the department’s operations to advise management on same
- Works with the Department of Law, as needed, in investigating circumstances and facts and interviewing witnesses regarding complaints, arbitrations, and lawsuits involving the department and staff
- Maintains records and prepares reports on legal procedures for department management
- Reviews and interprets various documents (e.g., legal documents, requests for information, contractual requirements, legislation, performance bonds) for department management
- Drafts legal documents (e.g., letters, memoranda, contracts, contract close-out letters, personnel charges) in response to subpoenas, Freedom of Information Act requests, and other requirements for information and ensures documents conform to the law
- Meets with community members and attorneys representing the City, other public jurisdictions, or private parties regarding issues affecting the department and advises them or states the department’s position on legal matters
- Supervises a staff engaged in legal research and oversees related work of staff in other departments (e.g., accountants, engineering technicians, administrative assistants) and/or outside vendors, as required
- Conducts training for staff (e.g., police officers, other departments, contract staff) in relevant legal issues, including creating and updating training curriculum and materials and ensuring that training curriculum withstands failure to train lawsuits, as required
- Testifies as an expert for the Department of Law
- Evaluates department’s compliance with local, state, and federal laws (e.g., HIPAA and other privacy and confidentiality laws), ensuring a sound legal basis for programmatic activities
- Responds to requests from Inspector General’s office and to legal questions from staff in other departments
- Acts as the FOIA Officer for the Office of the City Clerk
- Manages the various restrictions handled by the Office of the City Clerk, including the house-share restrictions, cannabis restrictions, and liquor license restrictions
- Advises and provides guidance to Office of the City Clerk employees regarding the City’s Ethics Rules
- Performs other duties as assigned
Note: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.
OFFICE OF THE CITY CLERK
Location: 121 N. LaSalle Street, Room 107
Shift: Monday thru Friday
Hours: 9:00 AM – 5:00 PM (Some nights and weekends may be required)
THIS POSITION IS EXEMPT FROM THE CAREER SERVICE.
Graduation from an American Bar Association (ABA) accredited law school and three years’ experience in policy formulation or legal practice.
Admission to the Illinois Bar (or eligible for admission on motion to the Illinois Bar pursuant to Illinois Supreme Court Rule 705), or graduation from an ABA accredited law school and eligibility to sit for the Illinois Bar Examination no more than ten weeks after the anticipated hiring date.
Disclaimer -“Accredited” means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.
Education & Employment Verification – Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.
NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment, and specific job duties. (If you are a current City employee, Acting Up cannot be considered.) If you fail to provide this information at the time you submit your application, it will be incomplete and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.
NOTE: You must provide your transcripts or diploma, professional license, or training certificates at time of processing, if applicable.
This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.
Evaluation: Your initial evaluation will be based on information provided on the application form and documents submitted with the application. Applications must be submitted by the individual applicant. No second party applicants will be accepted.
Residency Requirement: All employees of the City of Chicago must be actual residents of the City of Chicago as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.
If you would like to request a reasonable accommodation due to disability or pregnancy in order to participate in the application process, please contact the City of Chicago, Department of Human Resources, at 312-744-4976 (voice) or 312-744-5035 (TTY). Please be prepared to provide information in support of your reasonable accommodation request.
Please note, all positions with the City of Chicago close promptly at 11:59 pm C.S.T. Applications for this position will be accepted until 11:59 pm CST on February 14, 2020. No exceptions will be made.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.
City of Chicago Department of Human Resources
Lori Lightfoot, Mayor Soo Choi, Commissioner
Job Posting: Jan 30, 2020, 12:01:00 AM | Closing Date (Period for Applying) – External: Feb 14, 2020, 11:59:00 PM